Job Details

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Assistant to support the day-to-day operations of our office. The ideal candidate will provide administrative and clerical support to ensure efficient workflow, assist in scheduling and communication, and maintain a productive work environment. This role requires excellent multitasking skills, strong communication abilities, and a professional attitude.

Key Responsibilities:

• Office Support
  Manage and organize office files, documents, and records (digital and physical)
  Handle incoming and outgoing correspondence, including emails, phone calls, and mail

• Scheduling & Coordination
  Schedule and coordinate meetings, appointments, and travel arrangements
  Maintain calendars and ensure timely reminders for team members and executives

• Clerical Duties
  Prepare reports, presentations, and data summaries as needed
  Perform data entry, proofreading, and general documentation tasks

• Customer Service & Communication
  Greet and assist visitors, clients, and employees in a professional manner
  Act as a point of contact between departments and external parties

• Supplies & Equipment
  Monitor and manage office supply inventory and place orders as necessary
  Coordinate maintenance of office equipment and facilities

• Support for Projects & Events
  Assist with the planning and execution of company events, meetings, or initiatives
  Support project teams with documentation, logistics, and communication

Qualifications:

• High school diploma or equivalent (required); Associate’s or Bachelor’s degree in Business Administration or related field (preferred)
• 1–3 years of administrative or office support experience

Preferred Skills:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace
• Strong written and verbal communication skills
• Exceptional time management, organization, and attention to detail
• Ability to handle sensitive information with confidentiality
• Professional demeanor and a customer-service mindset

Why Join Us:

• Be part of a collaborative and supportive work culture
• Opportunities for professional development and career growth
• Competitive compensation and benefits package

Education:

• High school diploma or equivalent (required)
• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field (preferred)

Experience:

• 1–3 years of experience in an administrative, clerical, or office support role
• Experience in a fast-paced office environment is a plus

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace (Docs, Sheets, Calendar)
• Familiarity with office equipment such as printers, copiers, scanners, and phone systems
• Experience with calendar and email management tools
• Knowledge of basic filing systems and data entry procedures

Core Competencies:

• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• High level of accuracy and attention to detail
• Ability to prioritize tasks and manage time efficiently

Soft Skills:

• Professional demeanor and positive attitude
• Strong interpersonal skills and the ability to work well with others
• Discretion and the ability to handle confidential information appropriately
• Proactive mindset with a willingness to learn and take initiative

Additional Requirements:

• Flexibility to adapt to changing priorities and tasks
• Ability to work independently with minimal supervision
• Dependable and punctual with a strong sense of responsibility
• Familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams) is a plus
• Multilingual abilities are a bonus (depending on company needs)