Job Details

About the Role:

We are seeking a highly organized and proactive Administrative Assistant to provide day-to-day administrative support and ensure the smooth operation of our office. In this role, you will handle a variety of tasks such as scheduling meetings, managing files, coordinating communications, and supporting team members and executives.

The ideal candidate is detail-oriented, dependable, and thrives in a fast-paced, professional environment.

Key Responsibilities:

• Greet visitors and handle incoming calls, emails, and other correspondence
• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare reports, memos, invoices, letters, and other documents
• Maintain filing systems, both electronic and physical, to ensure easy access and security
• Order and manage office supplies and inventory
• Support various departments with data entry, documentation, and administrative tasks
• Assist in organizing company events, meetings, and team activities
• Handle confidential information with integrity and discretion
• Perform general office duties to support day-to-day operations

What We Offer:

• Competitive salary and benefits package
• Friendly and supportive team environment
• Opportunities for career advancement and skill development
• Flexible work arrangements (depending on role)

Education & Qualifications:

• High school diploma or equivalent (required)
• Associate’s or Bachelor’s degree in Business Administration or a related field (preferred)
• Relevant certifications (e.g., Certified Administrative Professional – CAP) are a plus

Experience:

• 1–3 years of experience in an administrative, clerical, or office support role
• Experience in customer service or working in a professional office setting is beneficial

Technical Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with office equipment (printers, scanners, phone systems)
• Experience with scheduling tools, file management systems, and calendar software
• Knowledge of databases or project management tools (e.g., Trello, Asana, or similar) is a plus

Organizational & Communication Skills:

• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Detail-oriented with a high level of accuracy in work
• Capable of multitasking and prioritizing in a fast-paced environment

Soft Skills:

• Professional demeanor and strong interpersonal skills
• Proactive, dependable, and resourceful
• Discretion when handling confidential information
• Team player with a positive, customer-oriented attitude

Nice to Have:

• Experience supporting multiple departments or executives
• Ability to handle travel coordination, meeting logistics, or basic bookkeeping
• Knowledge of office procedures and administrative best practices