Job Details

About the Role:

We are seeking a detail-oriented and dependable Payroll Coordinator to manage and support all aspects of payroll processing. The ideal candidate will ensure employees are paid accurately and on time while maintaining compliance with all applicable laws and internal policies. This role works closely with HR and Finance departments to manage employee data, resolve payroll discrepancies, and support payroll reporting.

Key Responsibilities:

• Collect, verify, and process timesheets, attendance records, and payroll data.
• Enter and update employee information in the payroll system.
• Ensure timely and accurate processing of payroll on a weekly, bi-weekly, or monthly basis.
• Review payroll reports and reconcile discrepancies prior to disbursement.
• Calculate and process deductions such as taxes, benefits, bonuses, and garnishments.
• Prepare payroll summaries and reports for Finance and HR departments.
• Maintain confidentiality of payroll information and employee records.
• Stay updated on changes in tax laws, labor laws, and payroll regulations.
• Assist with year-end processes including W-2s, tax filings, and audits.
• Provide support to employees regarding payroll inquiries and issues.

What We Offer:

• Competitive salary and benefits
• A collaborative, supportive team environment
• Opportunities for training and career advancement
• Flexible working arrangements (if applicable)

Education & Qualifications:

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field (preferred).
• Associate degree or equivalent work experience in payroll may be considered.
• Payroll certification (e.g., FPC, CPP, or equivalent) is a plus.

Experience:

• 2+ years of experience in payroll processing or related accounting/HR roles.
• Experience with payroll systems such as ADP, Paychex, QuickBooks Payroll, Workday, or similar platforms.

Technical Skills:

• Strong knowledge of payroll practices, labor laws, and tax regulations.
• Proficient in Microsoft Excel and other MS Office applications.
• Familiarity with HRIS or accounting software is beneficial.
• Ability to handle confidential information with integrity.

Organizational & Analytical Skills:

• High attention to detail and accuracy in data entry and calculations.
• Strong analytical and problem-solving abilities.
• Excellent time management and ability to meet strict deadlines.

Communication & Interpersonal Skills:

• Clear and professional verbal and written communication skills.
• Ability to explain payroll information and resolve employee inquiries effectively.
• Strong collaboration skills to work with HR, finance, and department managers.

Soft Skills:

• Dependable, proactive, and self-motivated.
• Strong sense of ethics and discretion.
• Able to work independently and within a team environment.

Nice to Have:

• Experience with multi-state or international payrolls.
• Knowledge of benefits administration and employee compensation structures.
• Exposure to audit processes and compliance reporting.