Job Details

About the Role:

We are seeking a detail-oriented and reliable Accounts Payable/Receivable (AP/AR) Specialist to join our finance team. In this role, you will be responsible for handling both incoming and outgoing payments, maintaining accurate financial records, and supporting overall cash flow management. Your work will help ensure the company maintains healthy financial operations and strong vendor and customer relationships.

Key Responsibilities:

Accounts Payable:

• Process and verify invoices and expense reports for accuracy and proper approval.
• Ensure timely payment of vendor invoices via checks, ACH, or wire transfers.
• Maintain and reconcile the accounts payable ledger and vendor accounts.
• Handle vendor inquiries and resolve any payment discrepancies.
• Assist with month-end closing by providing supporting documentation and reports.

Accounts Receivable:

• Generate and issue customer invoices in a timely manner.
• Track incoming payments and apply them accurately to customer accounts.
• Follow up on outstanding receivables and manage collections when necessary.
• Reconcile AR ledger and ensure all transactions are recorded correctly.
• Maintain detailed records of customer communications and payment histories.

General:

• Support audits by providing necessary documentation and reconciliations.
• Collaborate with the finance team to ensure accurate reporting and data integrity.
• Suggest and implement process improvements for billing and payment workflows.

What We Offer:

• Competitive salary and benefits
• Professional development and growth opportunities
• Supportive and collaborative team environment
• Flexible working arrangements (if applicable)

Education & Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Associate degree or equivalent work experience may be considered.
• Additional certifications such as Certified Bookkeeper (CB) or Accounting Technician are a plus.

Experience:

• 2+ years of experience in accounts payable and/or receivable roles.
• Experience working with accounting software and ERP systems (e.g., QuickBooks, NetSuite, SAP, Oracle).

Technical Skills:

• Strong knowledge of basic accounting principles and financial procedures.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas).
• Familiarity with invoicing, billing systems, and payment processing platforms.
• Ability to perform reconciliations of accounts and ledgers.
• Understanding of tax codes, purchase orders, and general ledger postings.

Analytical & Organizational Skills:

• High attention to detail and accuracy in data entry and transaction recording.
• Excellent time management and ability to prioritize tasks and meet deadlines.
• Strong problem-solving skills for resolving payment or billing discrepancies.

Communication & Interpersonal Skills:

• Clear and professional written and verbal communication skills.
• Ability to interact confidently with vendors, customers, and internal departments.
• Strong customer service mindset, especially when handling payment issues or inquiries.

Soft Skills:

• Reliable, responsible, and trustworthy when handling sensitive financial data.
• Proactive, self-motivated, and capable of working independently or as part of a team.
• Willingness to learn and adapt in a fast-paced environment.

Nice to Have:

• Experience in industry-specific finance practices (e.g., manufacturing, retail, healthcare).
• Familiarity with international payment processing and foreign currencies.
• Knowledge of compliance standards and internal controls.